- All entries must be published in English or French between January 1 and December 31 of the prize year.
- Deadline for submissions is November 30 of the prize year.
- A collection of essays by one author is eligible if the essays are on a single theme, and if the work in its entirety has not been reproduced elsewhere. A collection of essays by more than one author is not eligible.
- A work by two co-authors is acceptable, provided the whole work is integrated and coherent.
- Posthumously published works, pamphlets, monographs, reference books, conference papers and subsequent or revised editions of books are not eligible.
- Books published outside Canada are eligible provided that the author is a Canadian citizen and the book is published in English or French.
- Shortlisted authors are required to attend an awards ceremony the following May and, if winners, address the audience at that time.
- The rules for eligibility shall be interpreted and may be revised from time to time at the discretion of the Board of Governors of the Donner Canadian Foundation.
The Submission Process
- All entries must be submitted by the publisher. No other entries will be accepted.
- An electronic version or six copies of each title must be delivered to the Prize Manager by November 30, 2019. Electronic submissions are preferred and should be sent by email to the Prize Manager. For titles published between November 30 and December 31, 2019, the publisher may submit bound galleys or manuscripts.
- Each submission must include a publication or release date and a general overview of its contents.
- The earliest possible submission of books is recommended.
- Receipt of each candidate title will be acknowledged by the Prize Manager in a letter that will also set out the responsibilities of the publisher and the author should their title be shortlisted or chosen for the Prize.
An understanding between the Donner Canadian Foundation and publishers of the books shortlisted for the Donner Prize
- The shortlisted books must be distributed and available for sale across Canada.
- The Publisher of the shortlisted books must make author photos, bios, addresses, phone numbers, email and all other pertinent information available to the Prize Manager as required.
- The Publisher is to ensure, in writing addressed to the Prize Manager, the availability of the shortlisted and winning authors to attend the award ceremony held in Toronto in Spring 2020.
- The Foundation/Prize Manager will deal with all aspects of accommodation, transportation, and per diem expenses for the shortlisted authors.
- The Publisher is to notify the shortlisted author(s) that he or she will be required to give a 5–10 minute talk in English at the Award Dinner should he or she win.
- The Publisher is to maintain strict confidentiality until the official announcement date when told about their author(s) being shortlisted and/or winning the Prize.
- The Foundation will notify the Publisher by phone and in writing in the event that their author(s) are shortlisted and/or win the Prize. The Publisher, in turn, is responsible for notifying the author(s) by phone and in writing in the event that he or she is shortlisted for the Prize. The Publisher must then confirm to the Prize Manager by phone and in writing that the author(s) is aware of his or her status as a shortlisted author and is available to attend the Award Dinner.
- The Publisher is to provide the Prize Manager with a reasonable number of books, as required for publicity purposes, should their author(s) be shortlisted.
- The Foundation will provide the Publisher of the winning author(s) with special stickers to be affixed by the Publisher to the winning book, indicating that this is a ‘Donner Prize Winner for best book on Canadian public policy’.
- Other considerations and/or arrangements to be discussed at the time of the shortlist announcement.