An understanding between the Donner Canadian Foundation and publishers of the books shortlisted for the Donner Prize
- The shortlisted books must be distributed and available for sale across Canada.
- The Publisher of the shortlisted books must make author photos, bios, addresses, phone numbers, email and all other pertinent information available to the Prize Manager as required.
- The Publisher is to ensure, in writing addressed to the Prize Manager, the availability of the shortlisted and winning authors to attend the award ceremony held in Toronto in Spring 2025.
- The Foundation/Prize Manager will deal with all aspects of accommodation, transportation, and per diem expenses for the shortlisted authors.
- The Publisher is to notify the shortlisted author(s) that he or she will be required to give a 5–10 minute talk in English at the Award Dinner should he or she win.
- The Publisher is to maintain strict confidentiality until the official announcement date when told about their author(s) being shortlisted and/or winning the Prize.
- The Foundation will notify the Publisher by phone and in writing in the event that their author(s) are shortlisted and/or win the Prize. The Publisher, in turn, is responsible for notifying the author(s) by phone and in writing in the event that he or she is shortlisted for the Prize. The Publisher must then confirm to the Prize Manager by phone and in writing that the author(s) is aware of his or her status as a shortlisted author and is available to attend the Award Dinner.
- The Publisher is to provide the Prize Manager with a reasonable number of books, as required for publicity purposes, should their author(s) be shortlisted.
- The Foundation will provide the Publisher of the winning author(s) with special stickers to be affixed by the Publisher to the winning book, indicating that this is a ‘Donner Prize Winner for best book on Canadian public policy’.
- Other considerations and/or arrangements to be discussed at the time of the shortlist announcement.